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Practical information

Venue and meals

ATCM XXXVI will be held at the Egmont Palace Conference Centre, which is adjacent to “Petit and Grand Sablon". It is at short distance from a number of quality hotels, restaurants, and the city centre and tourist attractions.

ADDRESS: Place du Petit Sablon 8B – 1000 Brussels



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Meals

Lunches and refreshments will be provided during the meetings.


Accomodation

You are requested to book your hotel on-line as well as your transportation.
You will find all the details on this website.

In case of problem please contact Anne Depauw, who will be delighted to help you.
Contact details: anne.depauw@belspo.be - Phone: +32 (0)2 238 34 62


Visa

To visit Belgium some international attendees may need to obtain a visa. Please start the visa application process as early as possible (before 25 April) as the organisers will not be able to contact or intervene with any Belgian Embassy or Consulate office abroad on your behalf. All delegates who need a visa must register on line through their National Point of Contact. Once the registration is made, we will be able to send to the concerned Belgian embassies a copy of the list of the delegation. For your visa application, be sure to mention the following details: your registration: ID number, first name, last name, organization, address, postal code, suburb, state, country. Furthermore, please indicate your passport number, the date of issue and the date of expiry of the passport, your nationality as well as your date of birth.


Transportation (Getting to Brussels)

Right in the heart of Europe, Brussels has superb air, road and rail connections. More than 60 million Europeans live within 300km of Brussels, less than two hours by high-speed train. For those who fly in, it takes only 20 minutes from the airport to the city centre. And when you have arrived, it's easy to move around the compact city, by public transport or on foot.

Airports and transfers

Brussels Airport
Brussels International Airport is at Zaventem,
14 km from the city centre.
Information can be obtained by phone:
+32 (0)2 753 42 21 / +32 (0)2 723 31 11
Flight information can be obtained by phone:
(0)900 70 000 (7 a.m. - 10 p.m.)
www.brusselsairport.be/en/

From the airport to the city center:
How to reach the city-centre from Brussels Airport:

+ By bus

A bus assures connection between Brussels National Airport and the city centre.

The bus station is located on level 0 - one floor down from the arrivals hall - and can be easily reached by using the escalators or elevators.
All MIVB/STIB buses depart from platform C.

The Airport Line is a 30-minute express service between Brussels Airport and the European quarter, at a stone's throw from the uptown shops.

From Monday to Friday 8 pm the Airport Lines operated as an express service with number 12 and only serves the major stops.

On weekdays after 8 pm, and the whole day on Saturday, Sunday and holidays the Airport Line is operated as a regular service with number 21, serving all stops.

In order to save time and money, buy your ticket from the GO ticket vending machines before boarding. These machines accept Maestro bank cards, credit cards and coins.

Tickets bought from the driver are more expensive and will not accept bank note higher than 5,00€.

Timetable MIVB/STIB
Phone: +32 70 23 20 00


+ By train

The airport train station is located below the terminal (basement level-1).
Up to 4 trains an hour connects the airport to Brussels North, Brussels Central and Brussels Midi stations.

Almost every quarter of an hour a train leaves from the airport to the city centre and the journey takes about 30 minutes.
Frequent connections:
- first train: 5.32 a.m.
- last train: 0.20 a.m.

Tickets are on sale in the stations (it is also possible to buy a ticket in the train, but there is a considerable price supplement).
4,30€ (1st class); 2,60 € (2nd class).

Timetable NMBS/SNCB
Phone: +32 (0)2 753 24 40 or +32 (0)2 528 28 28


+ By taxi

Taxis with a taximeter are permanently available in front of the arrivals hall. The fare from the airport to the city centre of Brussels is normally around €45.
Travellers are advised to avoid unlicensed taxis!

Wheelchair users can order a taxi from Taxi Hendriks:
Phone: +32 (0)2 752 98 00
Fax: +32 (0)2 752 98 01
E-mail: info.melsbroek@hendriks.be
Website: www.hendriks.be


+ By chauffeured services

If you wish to hire a private chauffeured vehicle, please contact Directway.
Directway provides cars, minivans, coaches and shuttles to hotels in the vicinity of the airport.
They also organise tours.

Edward Ghebreal
Phone: +32(0)2 772 00 00
Fax: +32(0)2 772 10 61
Cell:+32(0)478 84 08 08
E-mail: edward.ghebreal@directway.be
Website: www.directway.be


+ By rental car

In the arrivals hall you will find the desks of several car rental companies.

Avis
Contact: Hilde Vercammen
Phone: + 32 (0)2 720 09 44
Fax: + 32 (0)2 725 93 35
E-mail: airport@avis.be
Website: www.avis.be
Opening hours:
- Monday till Sunday: 6.30 am - 11.30 pm

Europcar
Contact: Ms Antonella Perrone
Phone: + 32 (0)2 721 05 92
Fax: + 32 (0)2 725 79 24
E-mail: EuropcarBruAirport@mail.europcar.com
Station code: BRUT01
Website: www.europcar.be
Opening hours:
Check-out:
- Monday-Friday: 6:30 am - 11:00 pm
- Saturday: 6:30 am - 9:00 pm
- Sunday: 6:30 am - 11:00 pm
Check-in:
- Monday-Friday: 7:00 am - 9:00 pm
- Saturday: 8:00 am - 4:00 pm
- Sunday: 7:00 am - 9:00 pm

Hertz
Phone: +32 (0)2 720 60 44
Fax: +32 (0)2 720 36 36
E-mail: brusselsairport@hertz.com
Website: www.hertz.be
Opening hours:
- Monday - Sunday : 6.30 am - 11.30 pm except on
- Saturday: 6.30 am - 9 pm

Sixt
Contact: Maria Gomez
Phone: +32 (0)2 753 25 60
Fax +32 (0)2 753 25 61
E-mail: ap5909@sixt.com
Website: www.sixt.com
Opening hours:
- Monday - Sunday: 6.30 am - 11 pm

Returning your rental car

To return you rental car please follow the dedicated signage.
The rental car entrance is located left of the access road to the airport, in the direction of Front Park 1.
Please keep in mind that the administrative procedure to return a rental car takes about 10 minutes.

From the city centre to the airport:

+ By train

North Station: Frequent connections
- first train: 4.53 a.m.
- last train: 11.21 p.m.

Central Station: Frequent connections
- first train: 4.48 a.m.
- last train: 11.16 p.m.

South Station Frequent connections
- first train: 4.44 a.m.
- last train: 11.12 p.m.

Brussels South Airport (Charleroi)
Situated to the south of Brussels, approximately 60 km away,
Brussels-South Charleroi airport mainly houses low-cost airlines.
www.charleroi-airport.com

From the airport to the city center:

+ By bus

A bus links Charleroi Brussels-South and the “Gare du Midi” (South Station) railway station in Brussels more than 20 times a day. The journey takes approximately one hour.

After a Ryanair airline flight arrives a shuttle departs to Brussels 30 minutes later.

One-way ticket fare: 15.00 € (tickets are sold inside the shuttle)


+ By train

A bus route (route A) permanently links the Charleroi Brussels-South airport with Charleroi railway station.
You can then take the train very easily to Brussels. (Combined ticket 10.00 €)
Phone: +32 (0)2 238 34 62


+ By taxi

Taxis with a taximeter are permanently available outside the passenger terminal. The fare from the airport to the city centre of Brussels is normally around 85.00 €.


+ By rental car

It takes around 45 minutes to drive from the airport to the centre of Brussels by car via the A54.

Avis
Contact: Hilde Vercammen
Phone: + 32 (0)71 35 19 98
Website: www.avis.be

Europcar
Phone: + 32 32 (0)71 25 19 65
Website: www.europcar.be

Hertz
Phone: +32 (0)71 25 19 08
Website: www.hertz.be

Sixt
Phone: +32 (0)71 34 66 40
Website: www.sixt.co.uk

From the city centre to the airport:

+ By train

Brussels to Charleroi Airport:
The shuttle departure point is situated at the junction of rue de France and rue de l'Instruction (follow "Thalys" exit at the “Gare du Midi” station).

From Brussels, tickets may be purchased on board the coach.
Round-trip tickets are not available any more from Brussels; only one-way tickets can be directly bought to the driver.


Public transports

Train Stations in Brussels

SNCB - Société nationale des Chemins de Fer belges

There are five main stations serving the Brussels-Capital Region, all interlinked:

Central Station
Carrefour de l'Europe 2 - 1000 Brussels

South Station
rue de France 2 - 1070 Brussels
For London: Eurostar
For Paris: Thalys
For France: TGV

North Station
rue du Progrès 85 - 1210 Brussels

Luxembourg Station
Place du Luxembourg - 1040 Brussels

Schuman Station
Rond-point Schuman - 1040 Brussels
Serves European institutions.

National traffic: 7 a.m. - 9.15 p.m.
International traffic and reservations, Eurostar; TGV, Thalys
(Info: 8 a.m. - 8 p.m.; WE: 9 a.m. - 5.30 p.m.)

For all information concerning passenger transport in Belgium and abroad
Website: www.belgianrail.be/en/Default.aspx
Phone: +32 (0)2 528 28 28

Metro – tram - busses

Most public transport in the Brussels-Capital Region is organized by the STIB (Brussels metro, trams and busses).

Timetables: 6 a.m. - midnight - consult the timetables shown at the stops or on the website.

Check STIB's website: www.stib.be/index.htm?l=en

Maps of the network are available free of charge from the information service at the metro stations and at the welcome desks of the tourist offices Brussels International - Tourism & Congress
Town Hall of Brussels, Grand-Place, 1000 Brussels and
rue du Marché-aux-Herbes 63 - 1000 Brussels.

+ Buying your ticket

  • In the various metro stations and at the STIB information offices
  • at many newsagents
  • at Brussels International - Tourism,
    Town Hall, Grand-Place - 1000 Brussels (1-day cards only)



+ Fares

  • single ticket JUMP: 2,00 € (presales) / 2,50 €
  • card for 5 journeys JUMP : 7,50 €
  • card for 10 journeys JUMP: 13,00 €
  • 1-day card JUMP: 6,00 €
  • airport line one way ticket: 4,50 € (presales) / 6,00 €
  • the "1-day card" may be used on STIB vehicles as much as you like and when you wish during the same day.


During the weekend, nocturnal buses link the key part of the city until 3 a.m.

Taxis

Three elements make up the price of a taxi ride:

  • price per km (1,66 € or 2,70 € depending on whether the journey is inside or outside the 19 districts of Brussels)
  • fixed charge: 2,40 € (4,40 € at night)
  • waiting time: 30,00 € per hour; certain companies charge reduced fares for journeys to the airport.

Tips and service are included in the price of the journey as shown on the meter, but a small extra tip is always welcome. For all complaints, first of all note the registration number of the taxi, its mark and colour.

+ Brussels Taxi Companies



+ Did you know that

The driver must start the meter at the start of the journey.
You'll be given a printed receipt at the end of the journey.
Unless pre-booked, only taxis bearing the official Brussels taxi sign are licensed to take you.



Hotels

There are many places to stay in central Brussels and surrounding suburbs, for a variety of budgets. These include hotels and bed and breakfast facilities. But to facilitate your stay, arrangements have been made with nearby hotels.
To book one of these hotels, please click here

Accommodation is not available in the meeting venue.


Other practical information

Language
French, Dutch, German and English

Money
Belgium uses the euro (€), which has the same value in all euro-zone countries. Belgium is still a largely cash-based society. Locals generally use cash for small purchases so you can’t avoid having at least some cash in your pocket. Major credit cards are widely accepted at top and midrange hotels and restaurants, and in many shops and petrol stations.

Curency
There are coins of 1 and 2 euros and 1, 2, 5, 10, 20 and 50 cents.
Notes are 5, 10, 20, 50, 100, 200 and 500 euros.
Automated cash distributors are well spread in city centres and at the main international airports (Brussels National and Brussels South Airport (Charleroi).

They generally accept MasterCard (called EuroCard in Belgium) and Visa. Banks are the best place to change money, charging only a small commission on cash or travellers cheques. Outside working hours, there are less generous exchange bureaus. Banks generally open from 9.00am to 5.00pm Monday to Friday. Outside banking hours, there are exchange bureaus (wisselkantoren in Dutch, bureaux de change in French) at airports or train stations. These mostly have lower rates and higher fees than banks. ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/
inforeuro_en.cfm

Phone code
Belgium’s country code is 32 and Brussels area code is (0)2.
For international calls to Brussels dial:
International access code + 32 + 2 + local number
For international calls from Brussels dial:
00 + country code + city code + local number

Electricity
220 volts

Emergency numbers
European emergency call dial 112

Health and safety
Public hospitals are open 24 hours a day.
The nearest hospital is Saint-Pierre University Hospital.
Hotels will be able to put delegates in contact with local general practitioners.
For Ambulance services please call: 112
Tap water in Belgium is safe to drink.
Smoking is not permitted in the meeting venue.
An outside area has been allocated for those wishing to smoke.
Please note that there is always heavy traffic in Brussels, consisting of motor vehicles, trams and even bicycles.
Please look carefully before crossing the street.
Pharmacy at night:
If you need medication after 7.00 PM, please call this number: 0900.10.500

Security
Delegates will need to wear their name tags for access to the meeting areas.
Brussels is a nice cosmopolite city, however we advise you not to leave your suitcases and bags out of sight. Always be aware of pickpockets especially in public transport zones.
For emergencies requesting police assistance call 101.

Shopping
Most shops are open between 9.00am and 6.00 pm from Monday till Saturday.
Various markets are open in the weekends: http://www.brussels.be/artdet.cfm/4984#a_2

Tipping
Tipping is voluntary, but if you are pleased with the quality of the service at the restaurants or for the taxi driver you may leave €0,50 -1-2 to show appreciation.
Places where you should tip are in toilets that are serviced by attendants - you will normally see a table with a saucer where you can leave the tip, which is about €0.50 cents.

Weather
The climate is maritime temperate with significant precipitation in all seasons, like most of northwest Europe. The average temperature is lowest in January at 3 °C (37.4 °F) and highest in July at 18 °C (64.4 °F). Averages show daily temperature minimums of 7 °C (44.6 °F) and maximums of 14 °C (57.2 °F). In May temperatures can be quite warm but it can be very rainy and fresh as well.

Time zone
The time is GMT+ 1 in winter and
GMT +2 for the summer period (changes on March 31, 2013)

© 2013 Science Policy PPS